Top 6 Invoice Template Software for Small Businesses and Freelancers


Invoicing is a critical aspect of running a successful small business or freelancing career. It ensures that you get paid for your hard work and helps you maintain a healthy cash flow. However, creating professional invoices can be a time-consuming task, which is why invoice template software is invaluable for small businesses and freelancers. In this article, we will explore the top 6 invoice template software solutions that cater to the needs of small businesses and freelancers, with a special focus on Zintego.

  1. Zintego

Zintego is a versatile and user-friendly invoice template software designed specifically for small businesses and freelancers. What sets Zintego apart is its simplicity and customization options. With Zintego, you can create professional invoices in minutes, even if you have no prior invoicing experience.

Key Features of Zintego:

  • User-friendly interface: Zintego’s intuitive interface makes it easy for users to navigate and create invoices effortlessly.
  • Customizable templates: Zintego offers a wide range of customizable invoice templates to match your brand’s identity. You can add your logo, adjust colors, and personalize the layout to create invoices that reflect your business’s professionalism.
  • Time tracking: Freelancers can use Zintego’s time tracking feature to accurately bill clients for hours worked on various projects.
  • Expense tracking: Keep track of business expenses, making it easier to manage your finances and claim tax deductions.
  • Payment options: Zintego allows you to accept payments through various methods, including credit cards, PayPal, and bank transfers.
  • Automated reminders: Send payment reminders to clients automatically, reducing the hassle of following up on overdue invoices.
  • Expense reports: Generate detailed expense reports to gain insights into your business spending.
  • Multi-currency support: If you work with international clients, Zintego’s multi-currency support ensures you can invoice in your client’s preferred currency.

Zintego offers a free plan with limited features and affordable paid plans, making it an excellent choice for freelancers and small businesses looking for a comprehensive invoicing solution.

  • QuickBooks

QuickBooks is a widely recognized accounting software that also offers robust invoicing capabilities. It’s a versatile solution that caters to small businesses and self-employed individuals alike. QuickBooks simplifies the invoicing process by automating many tasks, from creating invoices to tracking expenses and payments.

Key Features of QuickBooks:

  • Invoice customization: QuickBooks allows you to customize your invoices with your logo, colors, and personalized messages.
  • Invoice automation: Set up recurring invoices for regular clients, saving you time on repetitive tasks.
  • Expense tracking: Easily track and categorize expenses to simplify tax preparation.
  • Client management: Manage your client database, making it easy to access client information and history.
  • Mobile app: QuickBooks’ mobile app lets you create and send invoices on the go.
  • Payment options: Accept online payments through QuickBooks, including credit card processing.
  • Integration: QuickBooks seamlessly integrates with other financial tools, streamlining your accounting processes.

While QuickBooks offers a robust invoicing feature, it’s important to note that it is primarily an accounting software with additional invoicing capabilities. Therefore, it may be more suitable for businesses looking for a comprehensive accounting solution.

  • FreshBooks

FreshBooks is another popular accounting and invoicing software designed with small businesses and freelancers in mind. It’s known for its user-friendly interface and streamlined invoicing process.

Key Features of FreshBooks:

  • Customizable invoices: Create professional-looking invoices with customizable templates and branding options.
  • Expense tracking: Easily track expenses and attach receipts to invoices for client transparency.
  • Time tracking: Freelancers can track billable hours and automatically convert them into invoices.
  • Automated reminders: Send automatic payment reminders to clients to reduce late payments.
  • Client portal: Clients can access their invoices, view project progress, and make payments through the FreshBooks client portal.
  • Multiple currencies: Invoice clients in their preferred currency, accommodating international business relationships.

FreshBooks offers a 30-day free trial and competitive pricing plans, making it a viable option for small businesses and freelancers looking for efficient invoicing and accounting solutions.

  • Wave

Wave is a free accounting and invoicing software aimed at small businesses and freelancers. While it’s a budget-friendly option, it offers robust invoicing features that can help you create professional invoices without breaking the bank.

Key Features of Wave:

  • Free invoicing: Wave offers free invoicing tools, including customizable templates and the ability to add your logo.
  • Recurring invoices: Set up recurring invoices for clients with ongoing projects.
  • Expense tracking: Keep tabs on your business expenses to maintain accurate financial records.
  • Payment options: Clients can pay invoices online through credit card processing, or you can receive payments via bank transfer.
  • Multi-currency support: Invoice clients in different currencies, making it suitable for international freelancers.

Wave’s free invoicing features make it an attractive option for freelancers and small businesses on a tight budget. However, it’s essential to note that some advanced accounting features may require a paid subscription.

  • Xero

Xero is a cloud-based accounting software that offers comprehensive invoicing tools for small businesses and freelancers. It’s designed to streamline financial processes and provide real-time insights into your business’s financial health.

Key Features of Xero:

  • Customizable invoices: Create professional invoices with customizable templates and branding options.
  • Automated invoicing: Set up automated invoicing for recurring clients and projects.
  • Expense tracking: Easily track and categorize expenses, helping you maintain accurate financial records.
  • Payment options: Xero integrates with various payment gateways, allowing clients to pay invoices online.
  • Multi-currency support: Invoice clients in multiple currencies, making it suitable for international businesses.
  • Reporting and analytics: Access detailed financial reports and gain insights into your business’s performance.
  • Integration: Xero integrates with a wide range of third-party apps to streamline your workflow.

Xero offers a 30-day free trial and affordable pricing plans, making it a powerful invoicing and accounting solution for small businesses and freelancers.

  • PayPal Invoicing

PayPal Invoicing is a simple yet effective invoicing solution for freelancers and small businesses that prefer PayPal as their payment gateway. It’s especially convenient if you already use PayPal for transactions.

Key Features of PayPal Invoicing:

  • Quick invoicing: Create and send invoices directly through your PayPal account.
  • Payment options: Clients can pay invoices using their PayPal accounts or credit/debit cards.
  • Recurring invoices: Set up recurring invoices for ongoing projects or subscription-based services.
  • Invoice tracking: Keep tabs on the status of your invoices and payments through your PayPal dashboard.
  • Invoice customization: Customize your invoices with your logo and business information.

While PayPal Invoicing is a straightforward solution, it’s limited to businesses that primarily use PayPal for their payment processing. It’s a good option for freelancers who want a hassle-free invoicing experience.


Invoicing is a crucial aspect of managing your small business or freelance career, and the right invoice template software can make the process more efficient and professional. Whether you choose Zintego for its user-friendly interface and customization options or opt for other solutions like QuickBooks, FreshBooks, Wave, Xero, or PayPal Invoicing, the key is to select the software that best suits your business needs and budget.

Each of these software options offers a range of features to help you create and manage invoices effectively, from customizable templates and expense tracking to automated invoicing and payment options. Evaluate your specific requirements and consider factors such as pricing, scalability, and integration capabilities when choosing the invoice template software that will streamline your invoicing process and contribute to the success of your small business or freelance endeavors.

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